Poland Board of Selectmen
Minutes of Meeting
April 19, 2011
CALL TO ORDER/Pledge of Allegiance
Chairman Erland Torrey called the meeting to order at 7:00PM with Selectmen Wendy Sanborn, Larry Moreau, Lester Stevens and Steve Robinson present. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Robinson moved to approve the meeting minutes of April 5, 2011 as presented. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. Updating Financial Reports – some adjustments still need to be made.
Departmental Reports
Financial Reports - 10/11 Revenue and Expense
Communications - The following materials were included in the meeting packets:
Smart Meters Information – Distributed at meeting.
Fire Rescue – Whittier Middle School Program
CEDC Minutes / Financial Report / Professional Services & Activities
TLEA Minutes / Request for Funds Letter
RSU #16 2011-2012 Budget Meetings & Information
FOAA Expense Report (Apr) & Legal Fees (Jan-Mar) – Discussion took place on the approximate cost of the preceding FOAA requests and the need to notify contractors, auditors, banks, etc in that they should not directly release any information to residents requesting information.
Conservation Commission Minutes
Old Business
Banking Services - Interest Earnings on Sweep Accounts –the Town Manager’s recommendation is to move all major accounts to Mechanics Savings Bank. Selectman Moreau moved to authorize the Town Manager/Treasurer to move the town’s banking accounts to Mechanic Savings Bank effective immediately. Selectman Stevens seconded the motion. Discussion: The new interest rates are variable. The $800.00 cost is to continue with daily remote deposits of incoming income by checks. The Town will continue to conduct some business with Northeast Bank.
Vote: 5-yes 0-no
Kennel Services for Stray Dogs – Discussion only. There may be another facility available. The manager hopes to know something more defined by the next Board meeting.
Adams Bridge - Design Build RFP
The consensus of the Board is to have the manager move forward with the RFP for Adams Bridge as presented, and to request a third-party engineer to take a look at the final proposals.
Memorabilia Barn / Grant Update - John Cleveland spoke to the Board regarding the possible options for the grant as outlined in his memo. The letter of intent must be in by June 3, 2011. A Downtown Revitalization Plan will need to be submitted to the Board for their approval at the meeting of May 19th. The grants are scheduled to be awarded in August; minimum amount is $25,000 and the maximum is $400,000. The following steps will be taken: 1) Negotiation with property owner, if successful 2) Schedule a public workshop by next week, specifically inviting the town groups interested in the project to attend.
Ricker Trust Memo - The Board would like Northeast Bank to provide a prospectus on the account/product and then they would like to consult with only the Board of Trustees and Mr. Lindstone on or about the 27th at 6pm.
Proclamation: Childhood Cancer Awareness Week
Selectman Robinson moved to sign the Proclamation for Childhood Cancer Awareness Week May 1st through May 7, 2011. Selectman Moreau seconded the motion. Discussion: Proclamation was read aloud.
Vote: 5-yes 0-no
Selectmen Robinson would like the Schools and Town Departments to be aware of the proclamation.
New Business
Proclamation Request: “Gems of Route 26 Day” - May 28th
Selectman Moreau moved to sign the proclamation declaring May 28th as “Gems of Route 26 Day”. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Town Hall Egress / Railings – Tabled.
Paving Bid RFP
The consensus of the Board is to have the manager move forward with the RFP for annual paving as presented.
Dump Truck - In Stock 2011 – Discussion only - no action taken.
CEDC Liaison Vacancies: RSU and BOS Positions – Dana will discuss the RSU liaison with the school directors. Selectman Moreau moved that Wendy Sanborn be appointed as the liaison to the Community and Economic Development Committee with Selectman Robinson as an alternate. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Sanborn)
Library Resignation and New Appointment – Sue Ellis resigned on April 7, 2011. Her term expires 7/1/2013 and the Board would like to first advertise the position before appointing any one individual.
Design - A - Sign Project / Contest – Discussion only.
ASSESSING BUSINESS
Abatement Appeal Results – No discussion.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $800,981.59. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0
Any Other Business
Meeting with Boards/Committees - Although the Board does not have regularly scheduled meetings with other boards/committees their paths usually do cross in the course of a year. Information is also received through the appointed liaisons.
Heavy Rescue Vehicle Use - The Board would like to know what criteria Chief Bosse uses when putting the heavy rescue vehicle in to use.
Salt Shed - The wall facing Route 26 is being looked at to repair the many areas of rust to include one area that is beginning to break through.
Settlement Rock - The plaque located on Settlement Rock on Dunn Road has fallen off. Chairman Torrey is going to talk to the Historical Society tomorrow night but wanted to make the Board aware of the situation.
Smart Meters – The Board would like this information available to the public in the Town Office.
RSU Upcoming Budget - The increase budget numbers were noted as well as the fact that the RSU 16 Directors have not discussed the school budget with municipal officials before discussing it with public.
Adjourn
Selectman Moreau moved to adjourn at 9:12PM. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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